GOING GREEN is a term most of us are
familiar with. It basically refers to acting in a way that is least harmful to
the environment. Saving trees, cleaner air, a more sustainable way of living. But,
creating a green office setting, can be much easier said than done.
One of the main reasons for this is…PAPER!
Office settings are the reason for so many trees being harvested each year and
if you work in one, then you know why. Printed emails, customer invoices,
incoming work orders and so much more, the stacks of paper are endless! But,
thanks to the growing capability of the latest software developments, an office
setting can make the need for paper almost obsolete.
Paperless processing software can not only
handle a huge variety of services electronically (vs. using paper) it can also
automate many tasks therefore helping an office become green AND more
efficient. For example, customer invoicing can be seamless from provider to
client including payment via direct deposit. Need signatures for documents?
Again, the entire process can be handled electronically via validation
software, including submitting the documents to their respective departments.
And, when coupled with data extraction tools that have the ability to EXTRACT
specific data into other areas and reports, the process becomes incredibly
efficient. Here’s an example:
Suppose you received an excel spreadsheet
from an internal employee that included a huge list of candidates for an open
position. It is YOUR job to highlight only the candidates with specific skills.
Manually, such a task could take a good bit of time. BUT, with an extraction
function in your paperless processing software, you can program keywords into a
search and allow the software to extract the pertinent data AND create an
entirely new document for you, in no time flat. NO paper needed, and very
little of your time needed either.
As you can see, thanks to burgeoning
technology, your office can become a more green friendly environment as well as
more efficient through the use of sophisticated paperless processing software.
Saving trees and saving time through the use of technology!